Open Enrollment

Monday, October 21 - Friday, November 8

Open enrollment ends on Friday, November 8 at 11:59 p.m.  Elections are effective on January 1, 2020 with the first deductions being taken in December 2019 (with the exception of the Flexible Spending Account contributions).

 

Additional Information

2020 State Health Decision Guide

2020 Open Enrollment Guide

2020 Open Enrollment Overview

2020 Open Enrollment Meeting Flyer

2020 Open Enrollment Presentation

Medical - State Health Benefit Plan (SHBP)

Great news!  There are no changes to the health plan deductibles, copays, coinsurance, or premiums for 2020.  You are not required to complete an active election for medical to carry forward to 2020, but this is a great time to access the SHBP enrollment portal to review your enrollment information and print a Confirmation Statement for your records.  If you do not enroll, your medical benefits will carry forward to 2020.  This includes any applicable tobacco surcharge. 

The BeWell wellness program activities and incentive requirements remain the same for 2020.  Health activities must be completed by the deadline, and you may earn a total of 480 incentive points for employee only coverage, or 960 incentive points for family coverage.  Well-Being Incentive Points are saved in the Sharecare Redemption Center until you choose to redeem them.  Members must make their selection on how they choose to redeem their points through the Redemption Center.  Members can choose to redeem their incentive points for either a $150 Visa gift card, a $225 Walmart gift card that can be used for eligible pharmacy and vision center expenses, or 480 incentive points to be applied towards eligible medical and pharmacy expenses.

For more information, please review the 2020 State Health Decision Guide

Click here to enroll: https://myshbpga.adp.com/shbp.

 

Voluntary Benefits (Non-Medical)

  • The dental plans will be offered through Delta Dental for 2020.  These plans offer a premium reduction and larger local network. 
  • The vision plan will be offered through EyeMed for 2020, and includes a premium reduction and enhanced frame benefit. 
  • The Flexible Spending Account (FSA) will be administered by Medcom for 2020.  The new FSA plan has no cost for replacement cards and an administrative fee of $3.45.  An active election is REQUIRED to continue FSA participation in 2020.

All employees are required to complete an active election for 2020 benefits since there are multiple changes for the new plan year.  If you do not make an active election, your voluntary benefits will carry forward to 2020 with the exception of the FSA plan.

 

The 2020 Open Enrollment Guide is available here, and the Open Enrollment PowerPoint is available here.  Please review both resources for more information on the changes for next year.

Click here to enroll: www.totemtools.com.

 

Benefits Service Center Hours

  • Monday through Thursday: 8:00 a.m.  - 6:00 p.m.
  • Friday: 8:00 a.m. - 5:00 p.m.

State Health Benefit Plan Medical Plan


GREAT NEWS! There will be no premium increase for 2020, and there will be no changes to the medical plan option or benefits.

 

Unused well-being incentive credits will roll over to 2020, even if you change your medical plan.  Sharecare will also continue to administer the wellness program. More information is available in the 2020 Decision Guide available in the Resources section.

 

Important Plan Reminders

New Identification Cards

All Anthem BCBS and UnitedHealthcare members will receive new identification cards before January 1st.  Due to mailing restrictions, members may receive cards at different times.

 

Social Security Number (SSN) or other Taxpayer Identification Number (TIN)

All members must provide SHBP with their Taxpayer Identification Number (TIN) for themselves and their enrolled dependents upon enrolling in SHBP coverage. The most common type of TIN is a Social Security Number (SSN), but for individuals who are not eligible for a SSN, members may submit an Individual Taxpayer Identification Number (ITIN) or Adoption Taxpayer Identification Number (ATIN). Failure to submit a TIN will result in a loss of coverage and no refund will be issued.

The requirement to provide a SSN or other TIN is a separate process from Dependent Verification. Dependents whose coverage is terminated due to providing an invalid SSN or no SSN are not eligible for coverage even if they passed the Dependent Verification process as they have failed to provide a valid SSN to SHBP.

Members should provide their dependent’s SSN by entering it directly into the SHBP Enrollment Portal at https://myshbpga.adp.com/shbp/ or by calling SHBP Member Services at 800-610-1863.

 

There's Still Time to Earn 2019 Well-Being Incentive Credits

Anthem and UnitedHealthcare Plan Options: Members and their covered spouses currently enrolled in Anthem and UnitedHealthcare Plan Options who have not completed the required health actions or have not taken any actions have until November 30, 2019 to:

  • Complete all required actions, and
  • Submit the 2019 Physician Screening Form to earn the 2019 well-being incentive credits.

If you have questions or need help getting started, visit www.BeWellSHBP.com or contact Sharecare at 888-616-6411.


2019 Rollover Credits: Regardless of what plan option you select, all unused well-being incentive credits earned in 2019 will automatically roll over to your 2020 plan option you choose during Open Enrollment. SHBP will deposit your unused credits in the incentive account associated with your 2020 plan selection in April 2020. If you remain with the same Medical Claims Administrator and in the same Plan Option in which you were enrolled in 2019, rollover credits will be available January 1, 2020.


Telemedicine / Virtual Visits

Telemedicine / virtual visits is a benefit that is available to SHBP members under all Plan Options. Telemedicine allows healthcare professionals to evaluate, diagnose and treat patients using telecommunication technology. Through your plan’s participating telemedicine / virtual visit providers, you will be able to see and/or talk to a participating provider from your mobile device, tablet or computer with a webcam while at home, work or on the go. Please see the Benefits Comparison Charts in the SHBP Decision Guide or contact the Medical Claims Administrators if you have questions.


Summary of Benefits and Coverage (SBC) for Plan Options

SHBP provides Summary of Benefits and Coverage (SBC) for the following plan options: Health Maintenance Organization (HMO), Health Reimbursement Arrangement (HRA) and High Deductible Health Plan (HDHP).  SBCs include standard information that help you to understand, evaluate and compare the Plan Options as you make decisions about which plan option to choose.

The SBCs are available online at www.shbp.georgia.gov and you may request a paper copy of the SBCs free of charge by calling SHBP Member Services at 800-610-1863.

Voluntary Plan Changes


The dental plans will be offered through Delta Dental for 2020.  These plans offer a premium reduction and larger local network.

The vision plan will be offered through EyeMed for 2020, and includes a premium reduction and enhanced frame benefit.

The Flexible Spending Account (FSA) will be administered by Medcom for 2020. The new FSA plan has no cost for replacement cards and an administrative fee of $3.45. If you are enrolled in the FSA and wish to continue this benefit, an active election is REQUIRED.  We encourage you to review your personal information, plan options, and life insurance beneficiary information at this time even if you are not making changes to your voluntary benefits.


All employees are REQUIRED to complete an active election for 2020 benefits since there are multiple changes for the new plan year. If you do not make an active election, your voluntary benefits will carry forward to 2020 with the exception of the FSA plan.

Meeting Schedule


Enrollment Instructions


If you would like to continue your FSA election, an active election is required

 

Medical (SHBP): Log on to https://myshbpga.adp.com/shbp.  You will likely need to reset your password.  Be sure to print and retain your SHBP Confirmation Statement once you have completed your medical enrollment for 2019. 

 

Voluntary Benefits (non-medical): Call the Benefits Service Center at 855-481-1489 or access the Enroll Now link on the home page of this website.

  • Telephonic Enrollment: The Whitfield County Schools Benefits Service Center is available Monday - Thursday from 8am to 6pm and Friday from 8am - 5pm.  You can speak with a trained Benefits Specialist who will answer your benefits questions and complete your enrollment.  English and Spanish Benefits Specialists are available to assist you.
  • On-line Enrollment: Access Enroll Now.  All passwords have been reset for 2020, so you will need to click on the "Reset ID and Password" link to continue.  Enter your personal information as requested and create your case-sensitive password.  Then, you will return to the login screen and enter your last name + date of birth (mmddyyyy) as your User ID, and then your newly created case-sensitive password.
  • You will receive a Confirmation Statement via email following the completion of your enrollment.

Resetting Your SHBP Password


How to Reset Your Password

Step 1: Click Forgot Your Password.

Step 2: Enter your User ID.

Step 3: Follow the instructions to answer a series of security questions*.

Step 4: Create a new password. *

Step 5: Click Continue.

* Note: If you do not know the answers to the security questions, contact SHBP Member Services at 800-610-1863 for assistance in resetting your password.  You will have three tries in total to answer the security questions before your account is locked and you must begin the process again.

Open Enrollment Checklists


SHBP Open Enrollment Checklist

► Verify all desired dependents are listed on the Confirmation Page and have a valid Social Security Number (SSN) or other Tax Identification Number (TIN).

► Verify your coverage tier: you only, you + spouse, you + child(ren) or you + family.

► Confirm that the Plan Option selected shown on the Confirmation Page is correct.

► Confirm that you answered the Tobacco Surcharge question appropriately.

► Confirm that you have clicked "Finish".

► Print Confirmation Page and save for your records.

► Look for new medical plan ID cards to be issued by early January.

 

Voluntary Benefits Open Enrollment Checklist

► Be sure to confirm your email address by phone or online during your enrollment.

► Upon completion of your enrollment, you will receive a local benefits Confirmation Statement via email to the email address on record.

► Review your local benefits Confirmation Statement for accuracy and retain for your records.

► Remember to verify the accuracy of your life insurance beneficiary information.

► Contact the Benefits Service Center if you have any updates or corrections to your voluntary benefits Confirmation Statement.

 

Note: You may complete enrollment changes multiple times, but the last option confirmed at the close of OE will be your option for 2020 unless you experience a Qualifying Life Event that allows you to make a change.